UP Alumni Engineers

ARTICLE I
MEETINGS

Section 1. Annual Meetings – The annual meetings of the members shall be held at the principal office of the association on 2nd Saturday of November of each year. The President shall render his annual report to the members regarding the activities of the association. The election directors shall also be held during this regular meeting.

Section 2. Special Meetings – Special meetings of the members shall be called as the need thereof arises, by the Board of Trustee or the President or upon petition of 1/3 of the general membership.

Section 3. Notices- Notices of the time and place of annual, and special meetings of the members shall be given either personally or by special delivery mail, at least two (2) weeks before the date set for such meeting. The notice of every special meeting shall state briefly the purpose or purposes of the meeting.

Section 4. Quorum- A quorum for any meeting of the members shall consist of a majority of the members and a majority of such quorum may decide any question at the meeting, except those matters where the Corporation Code requires the affirmative vote of a greater proportion.

Section 5. Order of Business- The order of business at the annual meeting of the members shall be as follows:
a. Proof of service of the required notice of the meeting.
b. Proof of the presence of quorum.
c. Reading and approval of the minutes of the previous annual meeting.
d. Unfinished business.
e. Report of the President.
f. Election of the Trustee for the ensuing year.
g. Other matters.

Section 6. Voting Proxy –Each member shall be entitled to one vote, and he may vote either in person or by proxy which shall be in writing and filed with the Secretary of the association before the scheduled meeting.

ARTICLE II
TRUSTEES

Section 1. Board of Trustee – The corporate powers of the association shall be exercised, its business conducted and its property controlled by the Board of Trustees.

Section 2. Qualifications – The trustee to be elected must be of legal age and members of the association.

Section 3. Disqualification of Trustee or Officers- No member convicted by final judgment of an offense punishable by imprisonment for a period exceeding six (6) years, or a violation of the Corporation code of the Philippines committed within five (5) years prior to the date of his election or appointment, shall qualify as a trustee or officer.

Section 4. Term of Office of Trustees- The trustees shall hold office for one year and until their successors are duly elected and qualified.

ARTICLE III
OFFICERS

Section 1. Officers – The officers of the association shall be a President, a Vice-President, a Secretary, and a Treasurer. They shall be elected by the Board of Trustee from among themselves. The Board may combine compatible offices in a single person.

Section 2. Term of Office of Officers- All officers of the association shall hold office for one year until their successors are duly elected and qualified.

ARTICLE IV
FUNCTIONS & POWERS OF OFFICERS

Section 1. President – The President shall be the Chief Executive Officer of the association. He shall preside in all meetings of the members of the association and the board of trustees.

He shall execute all resolutions of the Board of Trustees. He shall be charged with directing and overseeing the activities of the association. He shall submit to the Board as soon as possible after the close of each fiscal year, and to the members of each annual meeting, a complete report of the activities and operations of the association for the fiscal year under his term.

Section 2. Vice-President- The Vice President, if qualified shall exercise all powers and perform all duties of the President during the absence or incapacity of the latter and shall perform duties that may be assigned by the Board of Trustee.

Section 3. Secretary – The Secretary shall give all notices required by these by–laws and keep the minutes of all meetings of the members and of the Board of Trustee in a book kept for the purpose. He shall keep the seal of the association and affix such seal to any paper or instrument requiring the same. He shall have custody of the members register and the correspondence files of the association. He shall also perform all such other duties and work as the Board of Trustee may from time to time assign to him.

Section 4. Treasurer- The Treasurer shall have charge of the funds, receipts and disbursement of the association. He shall keep all moneys and other valuables of the association in such banks as the Board of Trustee may designate. He shall keep and have charge of the book of accounts. He shall also perform such other duties and functions as may be assigned to him from time to time by the Board of Trustees. He shall post a bond in such amount as may be fixed by the Board of Trustees.

ARTICLE V
MEMBERS

Section 1. Qualification for Membership – The board shall determine the qualifications of an applicant for membership.

Section2. Right of Members – A member shall have the following rights:
a. To exercise the right to vote on all matters relating to the affairs of the association;
b. To be eligible to any elective or appointive office of the association
c. To participate in all deliberations / meetings of the association;
d. To avail of all the facilities of the association;
e. To examine all the records or books of the association during business hours.

Section 3. Duties and Responsibilities of the Members –A member shall have the following duties and responsibilities:

a. To obey and comply with the by-laws, rules and regulations that may be promulgated by the association from time to time;
b. To attend all meetings of the association;
c. To pay membership dues and other assessments of the association.

ARTICLE VI
SUSPENSION, EXPULSION AND TERMINATION OF MEMBERSHIP

Suspension, expulsion and termination of membership, shall be in accordance with the rules and regulations of the association.

Any member of the association may file charges against a member by filing written complaint with the Secretary of the association. The Board of Trustee shall call a special meeting to consider the charges. The affirmative vote of majority of all the trustee shall be necessary to suspend a member; Provided that where the penalty is expulsion, the affirmative vote of majority of all the members of the association shall be necessary.

ARTICLE VII
FUND

Section 1. Funds- The funds of the Association shall be derived from admission fees, annual dues and special assessments of members, gifts, or donations.

Section 2. Disbursements – Withdrawal from the funds of the association, whether by check or any other instrument shall be signed by the Treasurer and countersigned by the President. If necessary, the Board of Trustee may designate other signatories.

Section 3. Fiscal Year – the fiscal year of the association shall be from January 1st to December 31 of each year.

ARTICLE VIII
CORPORATE SEAL

Section 1. Form- The corporate seal of the association shall be in such form and design as may be determined by the Board.

ARTICLE IX
AMENDMENTS OF THE BY-LAWS

Section 1. Amendments- These by- laws, or any provision thereof, may be amended or repealed by a majority vote of the members and by a majority vote of the Trustee at any regular or special meeting duly held for the purpose.

Adopted this 21st day of March, 2007 in Quezon City by the affirmative vote of the undersigned members representing a majority of the members of the association in a special meeting duly held for the purpose.

(Note: 1. If filed with articles of Incorporation, these by-laws should be signed by all incorporators;
2. If filed after incorporation, should be signed by majority of the members and should submit Board of Trustees certificate for the adption of the by-laws)